Request a Recognition Document

Proclamations

A Proclamation is an official document issued by the Mayor to commemorate, celebrate, honor, or raise awareness of a significant occasion, person or group. Proclamations may highlight a special observance period (day, week, or month) tied to a local cause which positively impacts the community and conveys an affirmative message to Medford residents.

Presentation of Proclamations
Proclamations may be formally presented at a City Council meeting or at a community event, depending on the Mayor’s schedule and administrative feasibility.

  • If selected for a formal presentation at a Council meeting, a representative of the requesting party must attend to accept the proclamation.
  • Proclamations not read during a meeting may be sent directly to the requesting party, and included on a City Council agenda for historical record.
  • City Council meetings are held on the first and third Wednesdays of each month at 6:00 p.m.; proclamations are typically presented near the end of the agenda and read aloud by the Mayor.

Please note that formal proclamation presentations at Council meetings are limited.

Certificates of Recognition

Certificates of Recognition may be issued to individuals or groups to acknowledge their significant contributions to the Medford community or to celebrate noteworthy achievements, including:

  • Special honors for citizens, military members, or first responders
  • Recognition of a nonprofit or community service organization’s contributions
  • Achievements associated with local schools or civic groups
  • Significant birthdays (80+ years)
  • Eagle Scout or Girl Scout awards
  • Other special personal or community accomplishments


Submission Instructions

  • Submit your request at least 90 days prior to the desired date.
  • All requests must be submitted through the online portal.
  • Proclamations are limited to one page.


Eligibility Requirements

  • The subject must be relevant to Medford and have local significance.
  • National or out-of-state organizations must be affiliated with a local chapter or office.
  • Requests must be neutral and nonpartisan.


Ineligible Requests

  • Political, ideological, or religious matters
  • Attempts to influence government policy
  • Business promotions or endorsements
  • Personal events (e.g., engagements, children’s birthdays)
  • Common or routine occurrences
  • Requests contrary to City policy or ordinances


Approval & Editing
All ceremonial documents are subject to final review and approval by the Mayor.  The Mayor reserves the right to edit or deny any request based on content, policy, or capacity.

Annual Limitations
Requests are not automatically renewed.  Please submit a new request each year.

 

 

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